Project Assistant Job at International Organization for Migration (IOM) – Tanzania, Kigoma

Vacancy Announcement IOM/KBO/010/19

Position title Project Assistant 
Position grade G5
Duty station Kibondo
II. ORGANIZATIONAL CONTEXT AND SCOPE
Context:

Under the overall supervision of the Programme Coordinator in Dar es Salaam and the direct supervision of the Emergency Operations Officer in Kibondo, with administrative coordination with the Head of Sub‐office in Kigoma, and in close partnership with the United Nations High Commissioner for Refugees (UNHCR), the selected candidate will be responsible for supporting the implementation of transport operations for the voluntary repatriation of Burundian refugees from refugee camps in Kigoma region to their country of origin.

RESPONSIBILITIES AND ACCOUNTABILITIES
Ensuring the list of daily OPS and medical personnel for all IOM transport support operations, as identified from the rotating daily staff roster, is prepared;
Coordinating operational manifesting and luggage tagging activities in the camps for all IOM transport support activities
Monitor the inventory of medical supplies and medications paying special attention to expiration dates, and coordinate for overall timeliness of the medical supply Plan and coordinate all pre‐embarkation medical screenings for all IOM transport support activities;
Monitoring of IOM health personnel in relation to IOM refugee transport operations;
Providing daily internal updates to the Emergency Operations Officer on both intercamp and cross‐border movement; this also includes updating partners at field level on the same;
Under the guidance of the Emergency Operations Officer, lead the convoys for both intercamp and cross‐border movements, ensuring proper application of the transport SOPs; reporting on any medical complication during the journeys;Source: AjiraLeo Tanzania
Submits medical screening reports and participate in the operationalization of inter‐ agency referral system and networks with regard to medical cases needing further intervention;
Assist the Emergency Operations Officer with general refugee transport coordination;
Accompany the Emergency Operations Officer to multi‐partner coordination meetings; minuting discussion and following‐up on action points pertinent to IOM;
Maintain networks and relationships with local health authorities, physicians, hospital, and laboratories;
Any other duties that may be assigned.

COMPETENCIES
The incumbent is expected to demonstrate the following technical and behavioural competencies
Behavioural
Team work

• Establishes strong relationships with colleagues and partners; relates well to people at all levels.
• Is fully aware of the team purpose, respects and understands individual and collective responsibilities.
• Willingly puts in extra effort without being asked and adopts a “hands-on” approach whenever necessary to achieve team objectives.
• Coordinates own work with that of the team to meet agreed priorities and deadlines 

Delivering results

• Produces quality results and provides quality services to clients.
• Meets goals and timelines for delivery of products or services.
• Manages time and resources efficiently, monitoring progress and making adjustments as necessary.
•  Shows understanding of own role and responsibilities in relation to expected results. 

Managing and sharing knowledge

• Keeps abreast of new developments in own field of competence and creates opportunities for knowledge management initiatives.
• Shares knowledge and learning willingly, and proactively seeks to learn from the experiences of others.
• Puts new learning into practice and draws on diverse sources of ideas and inspiration.
• Contributes to the identification of improvements to work processes and assists in implementing them 

Accountability

• Accepts personal responsibility for quality and timeliness of work.
• Takes ownership of all responsibilities within own role and honours commitments to others and to the Organization.
• Operates in compliance with organizational regulations and rules.
• Accepts and gives constructive criticism; acknowledges and corrects mistakes and apply lessons learned for improvement

Communication

• Presents information using language and sequence of ideas that is easy for recipients to understand.
• Adapts communication to the recipient’s needs, asks questions to clarify, and exhibits interest in having two-way communication.
• Encourages others to share their views, using active listening to demonstrate openness and to build understanding of different perspectives.
• Listens carefully and genuinely to the views and positions of others; acts on received information. 

EDUCATION AND EXPERIENCE 

• University degree in Refugee and/or Migration Studies, General Medicine, Psychology, Pharmacy, or similar fields;
• At least three years of relevant professional experience in emergency assistance and/or assisting in emergency movement operations and/or working in an emergency setting;
• Basic and Advanced First Aid Certification or equivalent required for holders of non-medical degrees;
• Experience working with relevant Government and Non-Governmental counterparts, international organizations, civil society or private sector entities;
•  Experience in monitoring of projects activities, particularly relating to refugee protection and health, and liaison with the Tanzanian Government;
• Prior experience in liaising with the Tanzanian Ministry of Home Affairs is considered advantageous 

LANGUAGES

• Thorough knowledge of English and Kiswahili is required 
• Working knowledge of Kirundi and/or French is advantageous

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